Administrative Assistant job in Dubai
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Job for
Full-time
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Location
Dubai
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Experience:
0 to 2 years
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Salary per month
3001 - 3500 AED
Description
Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and have a strong ability to multitask. As an Administrative Assistant, you will play a key role in ensuring the smooth operations of our organization. Responsibilities:Administrative Support:Provide administrative support to ensure efficient operation of the office. Answer and direct phone calls, emails, and other correspondence. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system, both physical and digital. Scheduling and Coordination:Coordinate and schedule appointments, meetings, and conferences for various departments. Arrange travel itineraries and accommodations for staff members. Prepare agendas and make necessary arrangements for meetings. Data Management:Maintain and update databases and records. Assist in the preparation and organizing of paperwork and documents. Create and update records ensuring accuracy and validity of information. Office Management:Monitor office supplies inventory and place orders when necessary. Organize and maintain the office common areas. Ensure office equipment is properly maintained and serviced. Communication:Act as the point of contact between executives, employees, clients, and other external partners. Draft, proofread, and edit correspondence, reports, and presentations. Problem Solving:Address employee and client queries regarding office management issues (e. g. , stationery, hardware, travel arrangements). Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Qualifications:High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus. Proven experience as an administrative assistant or in a relevant administrative role. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time management skills. Excellent written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and prioritize tasks effectively. Discretion and confidentiality. Benefits:Competitive salary and benefits package. Opportunities for professional development and growth. Supportive and collaborative work environment. Health, dental, and retirement benefits.